Procurement Coordinator

Position: Procurement Coordinator Location: Erbil Job Summary: Job Description: • Prepare shipment plans based on order readiness, factory production status, payment status, loading quantity, and required delivery date. • Follow up on factory production progress, cargo readiness date, packing details, and loading schedule. • Coordinate with third-party shipping companies, freight forwarders, shipping lines, airlines, trucking companies, and customs-clearance agents. • Request freight quotations, compare transit time and cost, and arrange shipment booking after approval (This is handled by EZMA Logistics CO) • Track ETD, ETA, vessel/flight details, transshipment status, arrival date, and shipment delays. • Collect, review, and distribute shipping documents: Bill of Lading, AWB, packing list, commercial invoice, Certificate of Origin, insurance documents, and customs documents. • Ensure shipping documents match the final PI, PO, packing list, loaded quantity, container number, and consignee details. • Coordinate customs clearance and follow up on cargo release at the destination port, border, or airport. • Coordinate with the domestic/customer team for warehouse receiving, unloading, delivery appointment, and final delivery. • Track container return, demurrage, detention, storage charges, and other logistics costs to avoid unnecessary penalties. • Update shipment status in the ERP or logistics tracker from booking until warehouse delivery. • Immediately report production delays, missing documents, shipment changes, customs issues, or extra costs to management. • Prepare weekly and monthly reports for shipment status, ETA, pending documents, logistics costs, and delivery performance. • Coordination with customers to get an accurate format for SKD , CKD orders and providing it to suppliers. Qualifications: • 1–2 years of experience in import/export logistics, freight forwarding, shipping, or supply-chain coordination. • Good knowledge of air, sea, and land shipment processes. • Familiarity with third-party logistics providers, freight forwarders, shipping lines, customs-clearance agents, and warehouses. • Strong understanding of shipping documents: Bill of Lading (BL), Air Waybill (AWB), commercial invoice, packing list, Certificate of Origin, and delivery note. • Basic knowledge of Incoterms, customs procedures, container loading, ETD, ETA, demurrage, detention, and cargo insurance. • Proficient in Microsoft Excel, email communication, and ERP or shipment-tracking systems. • Good English communication skills, written and spoken; Arabic and Kurdish are an advantage. • Strong coordination, planning, follow-up, and problem-solving skills. • High attention to detail, especially for shipment documents, dates, quantities, and consignee information. • Ability to manage several shipments at the same time and work under time pressure.