Procurement Assistant

Position: Procurement Assistant Location: Erbil Job Summary: Job Description: • Coordinate artwork requirements with suppliers, factories, R&D, marketing, and the Artworks team. • Send artwork files to suppliers and follow up receipt, comments, revisions, and approval status. • Maintain an artwork tracker showing sent date, supplier feedback date, revision status, confirmation date, and final approved file. • Ensure approved artwork matches the correct model, brand, product specifications, carton, label, manual, warranty card, nameplate, and packaging requirements. • Obtain final artwork confirmation from the supplier before mass production or printing begins. • Prepare and maintain accurate model numbers, including category, capacity, color, voltage, specification, and product-code details. • Coordinate serial-number preparation based on approved models, quantities, production batches, warranty requirements, and destination market. • Provide approved model and serial-number data to the factory before production or labeling. • Arrange and coordinate goods inspection at the factory before loading, including quantity, appearance, packaging, model number, labels, accessories, and visible quality checks. • Coordinate warehouse inspection after goods arrive, checking received quantity, carton condition, model accuracy, serial-number records, and visible damage. • Record inspection findings, photos, shortages, defects, and corrective actions; report issues immediately to Procurement Management. • Maintain complete records of artwork approvals, model lists, serial-number files, inspection reports, photos, and supplier confirmations. • Coordination with after sales service for affair of procurement • Coordinate and follow up daily with suppliers, factories, and internal departments on production progress, sample approvals, artworks, product specifications, packaging, labels, manuals, and quality requirements. • Maintain a detailed tracker for artwork status, sample status, production progress, approvals, deadlines, and pending actions. Qualifications: • • 1–2 years of experience in procurement coordination, product development, artworks/packaging coordination, quality control, or home-appliance manufacturing. • Strong understanding of product artworks, packaging, cartons, labels, manuals, warranty cards, nameplates, and printing-approval processes. • Ability to read and verify product specifications, model numbers, dimensions, capacities, voltages, colours, and product codes. • Familiarity with serial-number preparation, batch tracking, warranty requirements, and destination-market labeling requirements. • Basic knowledge of factory production processes, pre-shipment inspection, warehouse receiving inspection, and quality-control procedures. • Able to inspect quantities, packaging condition, product appearance, labels, accessories, model accuracy, and visible defects. • Strong coordination skills when working with suppliers, factories, R&D, Marketing, Artworks, Logistics, Warehouse, Finance, and After-Sales teams. • Good knowledge of Microsoft Excel for maintaining artwork, sample, production, model, serial-number, and inspection trackers. • Familiarity with ERP systems, document control, and file management is an advantage. • Good English written and spoken communication; Arabic and Kurdish are an advantage. • High attention to detail to prevent incorrect artwork, labels, manuals, models, packaging, or serial numbers from reaching production. • Able to manage multiple models, suppliers, approvals, deadlines, revisions, and pending tasks simultaneously. • Strong reporting, follow-up, problem-solving, and escalation skills. • Ability to maintain confidential product, supplier, artwork, serial-number, and inspection records. • Basic knowledge of consumer electronics